Below are the Montana Swimming House of Delegates meeting minutes, newsletters, reports, and other LSC documents.
The Montana Swimming Secretary is Susan Huckeby of Butte. She can be reached at shuckeby@msn.com
2024 Fall HOD DRAFT Meeting Minutes PDF
2024 Spring HOD APPROVED Meeting Minutes PDF
2023 Fall HOD APPROVED Meeting Minutes PDF
2023 Spring HOD APPROVED Meeting Minutes PDF
2022 Fall HOD APPROVED Meeting Minutes PDF
2022 Spring HOD APPROVED Meeting Minutes PDF
2021 Spring HOD Approved Meeting Minutes PDF
2021 Fall HOD Approved Meeting Minutes PDF
2020 Fall HOD APPROVED Meeting Minutes PDF
2020 Spring HOD APPROVED Meeting Minutes PDF
2019 Fall HOD Approved Meeting Minutes PDF
2019 Executive Board APPROVED Meeting Minutes 9-23-19 PDF
2019 Spring HOD APPROVED Meeting Minutes PDF
2019 April Executive Board Conference Call APPROVED Meeting Minutes PDF
2018: Fall HOD Approved Meeting Minutes: PDF
2018 Spring HOD Approved Meeting Minutes: Word PDF
2017:
2017 Spring APPROVED Meeting Minutes: Word PDF
2017 Fall HOD Corrected Approved Meeting Minutes: PDF
2017 FALL HOD Meeting
Sunday, October 1 ~ Location: Butte YMCA, Butte, MT ~ Time: 9:00 am
Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.
Each representative, both athlete and club member, are considered voting members of the HOD.
Meeting AGENDA: Tentative Agenda in WORD PDF
2017 Fall Meeting PROPOSALS: Word PDF Combined listing posted 9-11-17
2017 Draft Fall HOD UNAPPROVED Meeting Minutes (posted 10-21-17): PDF
2017 Draft Spring HOD UNAPPROVED Meeting Minutes (updated - posted 10-18-17): Word PDF
2016 Fall HOD APPROVED Meeting Minutes: (includes the sign in sheet, proposals, reports submitted as of the meeting, and the LC meet schedule) Posted 10-21-17: Word PDF
2017-2018 Preliminary Proposed Short Course Meet Schedule:
Chair Reports (will be posted as submitted)
- General Chair's Report Word
- Administration Vice Chair's Report and Secretary's Report Word
- Finance Vice Chair's Report Word
- Treasurer's Reports:
2016 FY Balance Sheet versus the Previous Year PDF
2016 FY Profit and Loss Statement versus the Budget PDF
2016 FY Profit and Loss Statement Previous Year Comparison PDF
FY 2018 Preliminary Proposed Budget XLSX
FY 2018 APPROVED Budget PDF
- Registration Chair's Reports
- LSC Time's Chair Report
- Official's Chair Report Word
- Senior Development Chair's Report
- Program Development/Age Group Chair's Report (Zone Coordinator)
- Technical Chair's Report
- Record's Chair Report PDF
- Safe Sport Chair's Report Word
- Operational Risk (Safety) Chair's Report
- Adapted Swimming Chair's Report
- Diversity & Inclusion Chair's Report Word
- IT Chair's Report (webmaster) Word
- Coach Representative's Report
- Athlete Representatives'' Reports Mari Aoki
- Scholastic All American Report Word
- USA Swimming Times and Recognition Committee Member Report Word
- USA Swimming Convention Reports
2017 Spring HOD Meeting
Date: Friday, May 19
Location: Holiday Inn Express, 2305 Catron St., near Costco, Bozeman, MT
The meeting will begin after the conclusion of the meet that day. Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. Each representative, both athlete and club member, are considered voting members of the HOD.
Here are the details for the upcoming HOD meeting:
- Date: Friday May 19, 2017
- Time: Meeting will start 30 minutes after the last heat at the May Classic.
- Location: Holiday Inn Express, 2305 Catron St., near Costco
- Bring: An Athlete with you! And a smile....Think Big Sky, Big Dreams, Big Success!
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
Meeting Agenda: Preliminary Word Preliminary PDF
2017 Spring UNAPPROVED Meeting Minutes:(includes the sign in sheet, proposals, reports submitted as of the meeting, and the LC meet schedule): Word PDF
2016 Fall HOD UNAPPROVED Meeting Minutes: (includes the sign in sheet, proposals, reports submitted as of the meeting, and the LC meet schedule): Word PDF (Note: These meeting minutes were not approved at the spring meeting.)
2017-2018 Preliminary Proposed Short Course Season Meet Calendar PDF
Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form
-
Female
-
Male
Sports Person of the Year Nominations:
-
Female
-
Male
Phillips 66 outstanding Volunteer of the Year Award Nominations:
Chair Reports (will be posted as submitted)
-
Administration Vice Chair's report Word PDF
-
Treasurer's Reports
P&L vs Prev Year report
-
Registration Chair's reports Word PDF
-
Senior Development Chair's report Word PDF
-
Technical Planning Chair's report Word PDF
-
LSC Times Chair report Word PDF
-
Records Chair's report Word PDF
-
Safe Sport report Word PDF
-
Safety Chair's report Word PDF
-
Adapted Swimming Chair's report Word PDF
-
Zones Chair's report Word PDF
-
IT Chair's (webmaster) report Word PDF
-
Athlete Representative's reports Word PDF -
-
Scholastic All-American report Word PDF Time Standards
-
Mixer Meet report Word Pdf
- AAA Camp report Word PDF
2016:
2016 Fall HOD Approved Meeting Minutes: Word PDF
2016 Spring HOD Approved Meeting Minutes Word PDF
Fall Meeting Paperwork October 2, 2016:
Meeting AGENDA: Tentative Agenda in Word
2016 Fall Meeting Proposals: Word PDF
Chair Reports (will be posted as submitted)
-
General Chair's Report
-
Administration Vice Chair's Report
-
Finance Vice Chair's Report
-
Treasurer's Reports
2015 FY Balance Sheet versus the Previous Year PDF
2015 FY Profit and Loss Statement versus the Budget PDF
2015 FY Profit and Loss Statement Previous Year Comparison PDF
2017 Preliminary Budget Proposal
2016 Balance Sheet
2016 Balance Sheet
-
Registration Chair's Reports
- Records Chair's Report -
-
Safe Sport Report Word Slide Presentation PES FAQ's PES Summary
-
Safety Chair's report
-
Adapted Swimming Chair's Report
-
Diversity & Inclusion Chair's Report Word PDF Athlete Report by AJ Popp Word
-
Zone Chair's Report
-
IT Chair's (webmaster) Report Word
-
Coach Representative's Report
-
Athlete Representative's Reports
-
Scholastic All-American Report Word
- USA Swimming Convention Reports
2016 Spring HOD Meeting paperwork: May 20, 2016
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
2016 Spring HOD Draft Meeting Minutes PDF unapproved
2016-2017 Preliminary Proposed Short Course Season Meet Calendar PDF
Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form
-
Female
-
Male
Sports Person of the Year Nominations:
- Female
- Male
Phillips 66 outstanding Volunteer of the Year Award Nominations
Chair Reports (will be posted as submitted)
-
Administration Vice Chair's report Word PDF
-
Treasurer's Reports
P&L vs Prev Year report
P&L vs Budget report
Balance Sheet report
-
Registration Chair's reports
-
Senior Development Chair's report Word PDF
-
Technical Planning Chair's report Word PDF
-
LSC Times Chair report Word PDF
-
Records Chair's report Word PDF
-
Safety Chair's report Word PDF
-
Adapted Swimming Chair's report Word PDF
-
Zones Chair's report Word PDF
-
Coach Representative's report Word PDF
-
Athlete Representative's reports Word PDF -
- AAA Camp report Word PDF
2015:
Fall HOD Meeting
2015 Fall HOD Meeting Minutes Word PDF
Updated meeting agenda (updated 10/9/2015) : Word PDF
2015 Fall Meeting Proposals: PDF
2014 Fall Meeting draft minutes: PDF 2014 Fall Meeting draft proposals: PDF
2016 Preliminary Proposed Long Course Meet Schedule: PDF
General Chair's Report PDF Convention report PDF
Treasurer's Reports
2016 Preliminary Budget Proposal XLS
2015 Balance Sheet 10/1/15 PDF
2014 Balance Sheet PDF
Official's Chair's Report: pdf
Program Development/Age Group Chair (Zones Coordinator): PDF
Records Chair's Report - pdf
Safe Sport PDF
Diversity & Inclusion Chair's Report PDF
IT Chair's (webmaster) Report PDF
Scholastic All-American Report PDF
USA Swimming Convention Reports
Spring HOD Meeting
2015 Spring HOD Meeting Minutes Word PDF
2015 Spring HOD Meeting agenda : PDF
2015-2016 Preliminary Proposed Short Course Meet Schedule: XLS
General Chair's Report
Finance Vice Chair's Report
Treasurer's Reports
2014 P&L Actual vs Previous Year Report
2014 P&L Actual vs Budget Report
2014 Balance Sheet vs Previous Year Report
Athlete of the Year Nominations (Male and Female) Power Point Calculation Form
Female: Hanni Leach (MAC); Catherine Russo (BOZ)
Male: Adam Zimmer (MAC); Cale Berkoff (MAC); Joey Peter (BOZ)
Sports Person of the Year Nominations (Male and Female)
Phillips 66 Volunteer of the Year Nominations
Records Chair's Report
Safe Sport Report
Scholastic All-American Report
Mixed Meet Report
___________________________________________________________________________________________
2014:
Fall HOD Meeting
2014 Fall HOD Meeting Minutes Word PDF
MEETING AGENDA (revised 9-28) : PDF
Proposals before the HOD : PDF
Proposed FY2015 Budget: PDF
General Chair's Repot
Administration Vice Chair's Report
Finance Vice Chair's Report
Treasurer's Reports
- Proposed Budget - ver 1
- Proposed Budget - ver 2
- MT Swim FY 2015 Approved Budget
Registration Chair's reports
Official's Chair's Report
Senior Development Chair's Report
Technical Planning Chair's report
Athlete of the Year Nominations
Records Chair's Report
Safe Sport Report
Zones Chair's Report
IT Chair's (SWIMS.db) report
IT Chair's (webmaster) report
Convention Reports -
- Admin Vice-chair report
Scholastic All-American report
Western Zone Diversity Committee Report
Spring HOD Meeting
Meeting Minutes (Prelim): PDF
Meeting AGENDA : PDF
2014-15 Preliminary Proposed Meet Calendar
General Chair's report
Administration Vice Chair's report
Finance Vice Chair's report
Treasurer's Reports
Registration Chair's reports
Official's Chair's report
Senior Development Chair's report
Athlete of the Year Nominations: Mari Aoki Jason Smith
Records Chair's report
Safe Sport report
Zones Chair's report
- MT Code of Conduct - pdf
IT Chair's (SWIMS.db) report
IT Chair's (webmaster) report
Scholastic All-American report
Mixed Meet Report
AAA Camp Promo flyer
_________________________________________________________________________________________
2013:
March 2, 2013 Special HOD meeting notes, Butte, MT - pdf
2013 Spring HOD Meeting Minutes
2013 Fall HOD Meeting Minutes
2013 Fall HOD Meeting
was held October 6th in Helena
Meeting AGENDA : PDF
AGENDA WITH NOTES (prelim minutes)
2013-14 BUDGET AS PASSED
2014 Long Course Proposed Meet Schedule
Proposals for the Fall Meeting :
FINAL Proposals - RESULTS
Final proposals from Exec Committe : PDF
original proposals with comments : PDF
Chair Reports (will be posted as submitted)
- General Chair's report
- Administration Vice Chair's report
- Finance Vice Chair's report
- Treasurer's Report - 2014 Budget
- Registration Chair's report
- Official's Chair's report
- Senior Development Chair's report
- Technical Planning Chair's report
- Records Chair's report
- Safe Sport Report
- Safety Chair's report
- Adapted Swimming Chair's Report
- Zones Chair's report
- IT Chair's (SWIMS.db) report
IT Chair's (webmaster) report - Coach Representative's report
- Athlete Representative's Report
- Convention Reports -
- Scholastic All-American report
The spring HOD Meeting was held
Saturday evening, May 18th in BOZEMAN
2013-14 SC Meet Schedule
Spring Meeting Agenda - pdf
Montana Swimming Bylaws 4-21-13 - pdf
ByLaws Approval Form Montana Swimming April 22, 2013 - pdf
Nagashima Travel Fund - pdf
Chair Reports (will be posted as submitted)
- General Chair's report
- Administration Vice Chair's report
- Finance Vice Chair's report
- Treasurer's Report
- Registration Chair's report
- Official's Chair's report
- Senior Development Chair's report
- Technical Planning Chair's report
- Records Chair's report
- Safety Chair's report
- Adapted Swimming Chair's Report
- Zones Chair's report
- IT Chair's (SWIMS.db) report
IT Chair's (webmaster) report - Coach Representative's report
- Athlete Representative's Report
- Scholastic All-American Report - Time Stds
___________________________________________________________________________________________
2012:
Fall HOD Meeting
2012 Fall HOD meeting Minutes unapproved
Attendees - signin sheet
Agenda for the Fall Meeting - agenda-final
Proposals for the Fall Meeting - report
Chair Reports (Zip file)
LEAP DOCUMENTS : updated 10-2012
MT Swim Policies & Procedures -- doc - pdf
MT Swim Rules & Regulations -- doc - pdf
November 12, 2012 Special HOD Meeting- Missoula, MT Proposals and Minutes of the Meeting
Spring HOD Meeting
2012 Spring HOD Meeting Minutes pdf
Proposed 2012-13 SC Meet Schedule - pdf
Chair Reports - zip file
Athlete of the Year Tally Spreadsheet - Excel Spreadsheet
Yellowstone Aquatics & Courts - HOD Presentation - PPT
2011:
2011 Fall HOD Meeting Minutes - PDF
2011 Fall HOD Meeting Proposals/Results -- PDF
2011 Fall HOD Chair Reports - ZIP file
2011 Fall HOD License Plate Documents - ZIP file
2011 Fall HOD Team Unify Documents - ZIP file
2011 Spring HOD Meeting Minutes -PDF-
2011 Spring HOD Meeting Reports -ZIP-
2010:
2010 Fall HOD Meeting Minutes -PDF-
2010 Spring HOD Meeting Minutes -PDF-
2009:
2009 Fall HOD Meeting Minutes -PDF-
Spring 2009 HOD Meeting Minutes -PDF-
2008:
2008 Fall HOD Meeting Minutes -PDF-
2007:
2007 Fall HOD Meeting Minutes -PDF-
2006:
Fall 2006 HOD Meeting Minutes -PDF-
Spring 2006 HOD Meeting Minutes -PDF-
2005:
2004:
2004 Spring HOD Meeting Minutes: PDF
2004 Spring HOD Meeting Agenda: PDF
2004 Spring HOD Meeting Notice: PDF
2004 MT Swim LC Meet Schedule: PDF
September 2004 MT Swim Newsletter: PDF
2004 Fall HOD Meeting Minutes: PDF
2004 Fall HOD Meeting Agenda: PDF
2004-2005 MT Swim SC and LC Meet Schedule: PDF
2004 WZ Meeting Minutes: PDF
2004 WZ By-Laws: PDF
2003:
2003 Spring HOD Meeting Minutes: PDF
2003 Spring HOD Meeting Agenda: PDF
June 2003 MT Swimming Newsletter: PDF
April 2003 MT Swim Support for Missoula Pool Letter: PDF
2003 Fall HOD Meeting Minutes: PDF
2003 Fall HOD Meeting Agenda: PDF
2003 MT Swim Budget: PDF
2003 Fall HOD Banquet Notice: PDF
November 2003 MT Swim Newsletter: PDF
2002:
2002 Spring HOD Meeting Minutes: PDF
2002 Spring HOD Meeting Agenda: PDF
2002 Spring HOD Meeting Notice: PDF
2002 Fall HOD Meeting Minutes: PDF
2002 Fall HOD Meeting Agenda: PDF
2002 Fall HOD Meeting Request for Proposals: PDF
2002-2003 SC Swim Schedule: PDF
2002 Western Zone April Newsletter: PDF
2001:
2001 Spring HOD Meeting Minutes: PDF
2001 Fall HOD Meeting Minutes: PDF
2001 Fall HOD Meeting Agenda: PDF
2001-2002 MT Swimming Meet Schedule: PDF
2000:
2000 Spring HOD Meeting Minutes: PDF
2000 Fall HOD Meeting Minutes: PDF
1999:
1999 Fall HOD Meeting Minutes: PDF
1999 Fall HOD Meeting Notice: PDF
1999 November Newsletter: PDF
1998:
1998 Spring HOD Meeting Minutes: PDF
1997:
1997 Spring HOD Meeting Notice: PDF
1997 Spring HOD Meeting Minutes: PDF
1997 Fall HOD Meeting Notice: PDF
1997 Fall HOD Meeting Minutes: PDF
April Newsletter: PDF
November Newsletter: PDF
1996:
1996 Spring HOD Meeting Minutes: PDF
1996 Fall HOD Meeting minutes: PDF
June Newsletter: PDF
September Newsletter: PDF
November Newsletter: PDF
