Montana House of Delegates (HOD) News

The Montana Swimming Secretary is Susan Huckeby. 

2025 Montana Swimming Spring House of Delegates (HOD) Meeting

Date: Saturday, May 24

Location: This will be a virtual meeting. 

Secretary Susan Huckeby will send out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)

Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. The club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD. 

Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than May 20

Here are the details for the upcoming HOD meeting:

  • Date: Saturday, May 24.
  • Time:  10:00 a.m. 
  • Location:    Virtual Meeting (contact Jay Friend for the link to attend)
  • Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Notice:  PDF  

Meeting Agenda:  PDF

2025 Spring DRAFT HOD Meeting Minutes:   PDF   Posted 6-17-25

2025-2026 Montana Swimming Approved Short Course Meet Schedule:  PDF    Teams, send your 2025-2026 short course season meet bids to Beth Storey with a copy to Susan Huckeby by May 15.

MT Swim Championship Meet Bid Form:   Word   PDF     Send championship meet bids to Jay Friend by no later than May 10. 

Bids for the 2026 MT Swim SC State Championships:  Butte YMCA    Hardin Bid - Hardin Outside Pictures - Hardin Inside Pics 2023 State

Bids for the 2026 MT Swim Junior BC Championships:  Butte YMCA

Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form  The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting. The qualifying time period is May 1 of the previous year through April 30 of the current year.

Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award.  Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations. 

  • Female Award Winner: Aerianna La (MYST)
  • Female Nominees: Aerianna La (MYST), Ella Stack (MAC)
  • Male Award Winners: Daniel Apostol (BY)
  • Male Nominees: Daniel Apostol (BY), Isaac Urban (HLST)

Outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once. A coach can recieve the award for their volunteer work.

  • Award Winner: Eric Belasco (BOZ)
  • Award Nominees:  Stacy Kingsland (GFST), Piper Lynch (HLST), Laura Parvey-Connors (HLST, Eric Belasco (BOZ)

Past award winner lists (May 2024):     Athlete of the Year         Sportsperson of the Year       Oustanding Volunteer of the Year

Chair Reports (will be posted as submitted)

  • General Chair's report                              
  • Administration Vice Chair's report              
  • Finance Vice Chair's report                         
  • Treasurer's Reports        
  • Secretary's report               PDF                               
  • Registration Chair's reports  PDF  2026 Registration Fees    2025 Championship Meet Fees   2025 Club Registration Breakdown    
  • Official's Chair's report 
  • Program Operations - Age Group Chair (Zones) report   PDF                          
  • Program Development/ Senior Development Chair's report            
  • Technical Planning Chair’s report (see SC meet schedule above)
  • LSC Times Chair report  PDF   2025 MT Swim LSC Times Data Progression  Kaia Lyons (BOZ) National Top 10 Time - 100 SCY Breaststroke
  • Records Chair's report     (Records are updated and posted under the records tab.)                         
  • Safe Sport Chair's report   (vacant)                         
  • Safety Chair’s report    (vacant)                             
  • Diversity, Disability, Equity & Inclusion Chair's report  PDF      Sy Pizzolato (BAC) Thank You Letter                    
  • IT Chair's (webmaster) report         PDF                
  • Co-Coach Representative's report                    
  • Athlete Representative's reports                 
  • Scholastic All-American report      PDF   Time Standards    Para Time Standards
  • Governance Committee:  
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2024 Montana Swimming Fall House of Delegates (HOD) Meeting

Date: POSTPONED to Sunday October 27      

Location: This will be a virtual meeting. 

Secretary Susan Huckeby will send out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)

Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. The club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD. 

Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than October 25. All voting members must have a current USA Swimming membership to vote.

Here are the details for the upcoming HOD meeting:

  • Date: Sunday October 27        
  • Time:  2:00 pm           
  • Location:    Virtual Meeting (contact Jay Friend for the link to attend)
  • Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!

Montana Swimming Core Values: Integrity, Excellence, Unity.

Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.

Meeting Notice:   PDF

Meeting Agenda:  PDF

2024 Spring APPROVED HOD Meeting Minutes:  PDF

2024 Fall DRAFT HOD Meeting Minutes:   PDF

2024 APPROVED Fall Proposals:  PDF

2025 Montana Swimming Long Course Meet Schedule (Bids due September 29):  

MT Swim Championship Meet Bid Form:   Word   PDF

Bids for the 2025 MT Swim LC State Championships (Bids due September 22): Bids remain open until noon on December 1, 2024. Submit bids to Jay Friend.

2024 Election of Officers:  The following officer positions were elected/appointed:  

  • General Chair: Jay Friend (MAC).
  • Administrative Vice Chair: Eddie Lary (HLST).
  • Program  Development Vice Chair: Jessica Marshall (BAC)
  • Treasurer: Matt Yovich (BOZ).
  •  
  • Appointed positions:
  • Safe Sport Chair: Position is open pending appointment.
  • Technical Planning Chair: The position is open pending appointment. Beth Story is the current chair (HDST). Jessica Marshall (BAC) is nominated.
  • Webmaster: Susan Huckeby (BTST).
  • LSC Times Chair/ NTV/ Top Times/ SWIMS: Susan Huckeby. (BTST)
  • Records Chair: Sean Marshall (BAC).
  • Operational Risk/Safety Chair: Position is open pending appointment. John Thurmond (BYSC) is interested.

 

Chair Reports (will be posted as submitted)

  • General Chair's report                              
  • Administration Vice Chair's report              
  • Finance Vice Chair's report                          
  • Treasurer's Reports      Statement of Financial Position 12-31-23;  Statement of Activity 2023;  FY 2025 Budget
  • Secretary's Report   PDF                              
  • Registration Chair's Report   PDF                    
  • Official's Chair's Report    PDF                       
  • Program Development Chair's report  (Jessica Marshall)   PDF          
  • Technical Planning Chair’s report (see SC meet schedule above)
  • LSC Times Chair Report   PDF     2024-2028 MT Swim Qualifying Times  PDF
  • Records Chair's report                    (Records are updated and posted under the records tab.)                         
  • Safe Sport Chair's report                           
  • Safety Chair’s report                                 
  • Diversity, Disability, Equity & Inclusion Chair's Report   PDF  Elina Maganito's Camp Report 
    • Western Zone DEI Coordinator's Report   PDF
  • Program Operations/ Age Group Chair (Zones) Report  (Laura Parvey-Connors)   PDF             
  • IT Chair's (webmaster)    PDF              
  • Coach Representative's report                    
  • Athlete Representative's reports                 
  • Scholastic All-American          PDF 
  • Governance Committee:  
  • Reports from the USA Swimming Annual Business Meeting: Legislation Summarized;  Legislative Summary;  Legislative Actions Taken
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Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.