Montana House of Delegates (HOD) News
The Montana Swimming Secretary is Susan Huckeby.
2024 Montana Swimming Fall House of Delegates (HOD) Meeting
Date: POSTPONED to Sunday October 27
Location: This will be a virtual meeting.
Secretary Susan Huckeby will send out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)
Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. The club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD.
Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than October 25. All voting members must have a current USA Swimming membership to vote.
Here are the details for the upcoming HOD meeting:
- Date: Sunday October 27
- Time: 2:00 pm
- Location: Virtual Meeting (contact Jay Friend for the link to attend)
- Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
Meeting Notice: PDF
Meeting Agenda: PDF
2024 Spring APPROVED HOD Meeting Minutes: PDF
2024 APPROVED Fall Proposals: PDF
2025 Montana Swimming Long Course Meet Schedule (Bids due September 29):
MT Swim Championship Meet Bid Form: Word PDF
Bids for the 2025 MT Swim LC State Championships (Bids due September 22): BOZ $15,000
2024 Election of Officers: The following officer positions will be elected/appointed:
- General Chair: Jay Friend is nominated for a second term (MAC).
- Administrative Vice Chair: Michelle Schermerhorn is current chair (MYST).
- Program Development Vice Chair: Jessica Marshall is current chair (BAC)
- Treasurer: Matt Yovich is nominated (BOZ).
- Appointed positions:
- Safe Sport Chair: Position is open pending appointment.
- Technical Planning Chair: Beth Storey is current chair (HDST). Jessica Marshall (BAC) is nominated.
- Webmaster: Susan Huckeby is nominated. (BTST)
- LSC Times Chair/ NTV/ Top Times/ SWIMS: Susan Huckeby is nominated. (BTST)
- Records Chair: Sean Marshall is nominated (BAC).
- Operational Risk/Safety Chair: Position is open pending appointment.
Chair Reports (will be posted as submitted)
- General Chair's report
- Administration Vice Chair's report
- Finance Vice Chair's report
- Treasurer's Reports Statement of Financial Position 12-31-23; Statement of Activity 2023; FY 2025 Budget
- Secretary's Report PDF
- Registration Chair's Report PDF
- Official's Chair's Report PDF
- Program Development Chair's report (Jessica Marshall) PDF
- Technical Planning Chair’s report (see SC meet schedule above)
- LSC Times Chair Report PDF 2024-2028 MT Swim Qualifying Times PDF
- Records Chair's report (Records are updated and posted under the records tab.)
- Safe Sport Chair's report
- Safety Chair’s report
- Diversity, Disability, Equity & Inclusion Chair's Report PDF Elina Maganito's Camp Report
- Western Zone DEI Coordinator's Report PDF
- Program Operations/ Age Group Chair (Zones) Report (Laura Parvey-Connors) PDF
- IT Chair's (webmaster) PDF
- Coach Representative's report
- Athlete Representative's reports
- Scholastic All-American PDF
- Governance Committee:
- Reports from the USA Swimming Annual Business Meeting: Legislation Summarized; Legislative Summary; Legislative Actions Taken
2024 Montana Swimming Spring House of Delegates (HOD) Meeting
Date: Saturday, May 25
Location: This will be a virtual meeting.
Secretary Susan Huckeby will send out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)
Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. The club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD.
Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than May 20
Here are the details for the upcoming HOD meeting:
- Date: Saturday, May 25.
- Time: 11:30 a.m.
- Location: Virtual Meeting (contact Jay Friend for the link to attend)
- Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
Meeting Notice: PDF
Meeting Agenda: PDF
2023 Fall DRAFT HOD Meeting Minutes: PDF
2024-2025 Montana Swimming DRAFT Short Course Meet Schedule: PDF Teams, send your 2024-2025 short course season meet bids to Beth Storey with a copy to Susan Huckeby by May 15.
MT Swim Championship Meet Bid Form: Word PDF Send championship meet bids to Jay Friend by no later than May 10.
Bids for the 2025 MT Swim SC State Championships: Butte YMCA Bid
Bids for the 2025 MT Swim Junior BC Championships: Butte YMCA Bid
Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting. The qualifying time period is May 1 of the previous year through April 30 of the current year.
- Female - Julia Huffmaster, BOZ
- Male - Cavan O'Connor (UN)
- Nominees for the female athlete of the year: Julia Huffmaster (BOZ)
- Nominees for the male athlete of the year: Cavan O'Connor (UN), Winston Sundeen (BOZ); Garrett Krattiger (HLST)
Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award. Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations.
- Female Award Winner: Analiese Belasco, BOZ
- Female Nominees: Analiese Belasco, BOZ
- Male Award Winners: Micheal Schermerhorn, MYST
- Male Nominees: Michael Schermerhorn, MYST; Winston Sundeen, BOZ
Outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once. A coach can recieve the award for their volunteer work.
- Award Winner: Kim Hiday, MYST
- Award Nominees: Kim Hiday, MYST; Tyler Miller, HDST; Jeff Krattiger, HLST
Chair Reports (will be posted as submitted)
- General Chair's report
- Administration Vice Chair's report
- Finance Vice Chair's report PDF
- Treasurer's Reports 2023 Draft Statement of Financial Position; 2023 Draft Statement of Activity
- Secretary's report PDF
- Registration Chair's reports PDF 2025 Updated Registration Fees
- Official's Chair's report
- Program Operations - Age Group Chair (Zones) report PDF
- Senior Development Chair's report
- Technical Planning Chair’s report (see SC meet schedule above)
- LSC Times Chair report PDF Girls Top Times Report SCY Boys Top Times Report SCY
- Records Chair's report (Records are updated and posted under the records tab.)
- Safe Sport Chair's report
- Safety Chair’s report
- Diversity, Disability, Equity & Inclusion Chair's report PDF
- IT Chair's (webmaster) report PDF
- Co-Coach Representative's report
- Athlete Representative's reports
- Scholastic All-American report PDF 2024 SAA Time Standards 2024 SAA Para Time Standards
- Governance Committee:
- Report from the Montana - Wyoming Swimposium in Cody: PDF
2023 Montana Swimming Fall House of Delegates (HOD) Meeting
Date: Sunday, October 8, 2023
Location: This will be a virtual meeting.
Secretary Susan Huckeby will send out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)
Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. The club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD.
Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than October 1.
Here are the details for the upcoming HOD meeting:
- Date: Sunday, October 8
- Time: To be announced.
- Location: Virtual Meeting (contact Jay Friend for the link to attend)
- Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
Meeting Notice: PDF
Meeting Agenda: PDF
2023 Fall DRAFT HOD Meeting Minutes: PDF
2023 Spring HOD Approved Meeting Minutes: PDF
2023 Fall FINAL Proposals: PDF
2024 Montana Swimming Long Course Meet Schedule: PDF
MT Swim Championship Meet Bid Form: Word PDF
Bids for the 2024 MT Swim LC State Championships: MAC Bid approved for $15,000.
2023 Election of Officers: The following officer positions were elected at the Fall HOD meeting:
- Finance Vice Chair: Beth Storey (HDST).
- Secretary: Susan Huckeby (BTST).
- Program Operation Vice Chair: Laura Parvey-Connors (HLST).
- Coach Representative: Brady Baughman (MYST) and Kristen Wyatt (BY).
- DDEI Chair: Susan Huckeby (BTST).
- Appointed positions:
- Safe Sport Chair: Position is open pending appoinment.
- Operation Risk/Safety Chair: Alana Cunningham (HDST).
- Registration Chair: Jay Friend (MAC) and Susan Huckeby (BTST).
Chair Reports (will be posted as submitted)
- General Chair's report
- Administration Vice Chair's report
- Finance Vice Chair's report
- Treasurer's Reports Draft Budget Budget vs Actuals FY 2022 - FY 2022 PL Statement of Activity Comparison Jan-Dec 2022 Statement of Financial Position 10-3-23
- Secretary's report
- Registration Chair's report
- Official's Chair's report
- Senior Development Chair's report
- Technical Planning Chair’s report (see SC meet schedule above)
- LSC Times Chair report
- Records Chair's report (Records are updated and posted under the records tab.)
- Safe Sport Chair's report
- Safety Chair’s report
- Diversity, Disability, Equity & Inclusion Chair's report External Strobe Purchase/Reach Out Grant Request for Accomodation or Modification Form 2024 WZ DEI Camp Presentation Slides
- Age Group Chair (Zones) report
- IT Chair's (webmaster) report
- Coach Representative's report
- Athlete Representative's reports
- Scholastic All-American report
- Governance Committee:
- Reports from the USA Swimming Annual Business Meeting (attendees:Jay Friend, Jessica Marshall, Matt Yovich, Michelle Schermerhorn):
2023 Spring HOD Meeting
Date: Saturday, May 13. 3:00 – 6:00 pm This is a virtual meeting.
Location: Virtual meeting
Secretary Susan Huckeby sent out the virtual meeting invite to coaches, clubs, and board members. Others wishing to attend the meeting should contact General Chair Jay Friend for the meeting invite. (The zoom meeting information is not posted to prevent zoom bombing.)
Each club is invited to send 1 athlete representative and 1 club representative to represent their team and vote on issues presented at all HOD meetings. NEW beginning with this meeting – the club representative must be a currently registered non-athlete member of USA Swimming. The athlete representative must be a currently registered athlete member of USA Swimming. Registrations will be verified prior to the meeting. Each representative, both athlete and club non-athlete member, are considered voting members of the HOD.
Teams, please email Susan Huckeby the names of your two voting members and their email address by no later than May 10.
Here are the details for the upcoming HOD meeting:
- Date: Saturday, May 13
- Time: Meeting will start at 3:00 pm
- Location: Virtual Meeting (contact Jay Friend for the link to attend)
- Bring: Your computer or mobile device to attend the meeting as well as the meeting paperwork posted online. And a smile.... Think Big Sky, Big Dreams, Big Success!
Montana Swimming Core Values: Integrity, Excellence, Unity.
Montana Swimming's Mission: Montana Swimming, united in service, achieving excellence in and out of the pool.
Meeting Agenda: PDF
Meeting Notice: PDF
2023 Spring HOD Draft Meeting Minutes: PDF
2023-2024 Montana Swimming APPROVED Short Course Meet Schedule: PDF
MT Swim Championship Meet Bid Form: Word PDF
Bids for the 2023 MT Swim SC State Championships: To be determined by the executive board.
Bids for the 2023 MT Swim Junior BC Championships: MAC March 2-3, 2024. Bid $6500
Athlete of the Year Nominations: Athlete of the Year Nominations Power Point Calculation Form The award is currently based on a formula using Hy-Tek power points and the award calculation is determined prior to the spring HOD meeting. The qualifying time period is May 1 of the previous year through April 30 of the current year.
- Female - Julia Huffmaster (BOZ)
- Male - Winston Sundeen (BOZ)
- Nominees for the female athlete of the year: Julia Huffmaster (BOZ) and Josie Cancro (BAC).
- Nominees for the male athlete of the year: Winston Sundeen (BOZ), Daniel Apostol (BY), and Tucker Rice (BAC).
Sports Person of the Year Nominations: Athletes must be a junior or senior in high school to receive the award. Award considerations include leadership, community service, scholarship, work experience, swimming, sportsmanship and other considerations.
- Female Award Winner: Addy Lewis (MAC)
- Female Nominees: Addy Lewis (MAC)
- Male Award Winners: Connor Mizner (MYST)
- Male Nominees: Connor Mizner (MYST)
Outstanding Volunteer of the Year Award Nominations: This annual award is presented to a Montana Swimming non-coach volunteer, elected by the HOD at the spring meeting. A person may receive the award once. A coach can recieve the award for their volunteer work.
- Award Winner: Ken Kunz (BY)
- Award Nominees: Ken Kunz (BY)
Chair Reports (will be posted as submitted)
- General Chair's report PDF
- Administration Vice Chair's report
- Finance Vice Chair's report
- Treasurer's Reports Profit & Loss/ Budget Reserve Fund
- Secretary's report PDF
- Registration Chair's reports 2023 MT Swim and 2024 USAS Registration Fees 2015-2023 MT Membership Stats
- Official's Chair's report PDF
- Senior Development Chair's report
- Technical Planning Chair’s report (see SC meet schedule above)
- LSC Times Chair report PDF
- Records Chair's report (Records are updated and posted under the records tab.)
- Safe Sport Chair's report PDF
- Safety Chair’s report
- Diversity, Disability, Equity & Inclusion Chair's report PDF External Strobe Purchase/Reach Out Grant PDF
- Age Group Chair (Zones) report
- IT Chair's (webmaster) report PDF
- Coach Representative's report
- Athlete Representative's reports
- Scholastic All-American report PDF Time Standards Para Time Standards
- Governance Committee:
- Reports from the USA Swimming Zone Workshop:
2022 FALL HOD Meeting
Sunday, October 2 ~ This will be a hybrid in-person and virtual meeting -- at Carroll College in Helena (see location information below) ~ Time: 10:00 a.m.
An online meeting link will be sent to all officers and clubs prior to the meeting. Others wishing to attend the meeting should contact General Chair Matt Yovich for the meeting link.
Each club is invited to send 1 athlete representative and 1 club representative to represent their team at all HOD meetings.
Each representative, both athlete and club member, are considered voting members of the HOD.
Meeting Notice: PDF
Meeting AGENDA: PDF
Meeting Location: PDF Carroll College Map
2022 Fall Draft Meeting Minutes: PDF
2022 Fall Meeting Proposals as Passed - Final: Final PDF Policy/Procedure/Rules Document DRAFT
2022 Elected Officers: The following persons were elected at the Fall HOD meeting:
- General Chair: Jay Friend (MAC)
- Admin Vice Chair: Michelle Schermerhorn (MYST)
- Program Development Vice Chair: Jessica Marshall (BAC)
- Records Chair: Michelle Schermerhorn (MYST)
- Technical Planning Chair: Beth Storey (HDST)
- Officials Chair (elected by the officials): Eric Belasco (BOZ):
- Appointed positions:
- Webmaster: Susan Huckeby
- LSC Times Chair: Susan Huckeby
2022 Spring HOD Approved Meeting Minutes: PDF
2023 Draft Long Course Meet Schedule: APPROVED
Fiscal Year 2023 MT Swim Draft Budget:
2023 MT Swimming Long Course State Meet Bids: BOZ
Chair Reports (will be posted as submitted)
- General Chair's Report PDF
- Administration Vice Chair's Report
- Secretary's Report PDF
- Finance Vice Chair's Report
- Treasurer's Reports: 2022 Staement of Activity Year To Date Comparison PDF; 2022 Fall Statement of Financial Position PDF; 2021 FY Budget vs Actuals FY 2021 PL PDF
- Registration Chair's Reports
- LSC Time's Chair Report
- Official's Chair Report
- Senior Development Chair's Report - Age Group Zone Update
- Program Development/Age Group Chair's Report (Zone Coordinator)
- Technical Chair's Report (see the LC meet schedule posted above)
- Record's Chair Report
- Safe Sport Chair's Report PDF
- Operational Risk (Safety) Chair's Report
- Diversity, Disability, Equity & Inclusion Chair's Report PDF
- 2021 WZ Inclusion Summit Report
- IT Chair's Report (webmaster) PDF
- Coach Representative's Report
- Athlete Representatives' Reports
- Scholastic All American Report PDF Complete Athlete List
- Montana Swimming By-Laws Approved 12-31-2020 PDF
Previous meeting data may be accessed under other tabs under LSC Info and Docs such as HOD meeting minutes, executive board minutes, and so on.
